Résidence privéePoste pourvu
Executive Personal Assistant #2035
King City, Ontario, Canada
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King City, Ontario, Canada
Temps plein
Sans logement
Publié le 21 avril 2026
ID : 2035
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Description du poste
Summary
We are seeking a highly organized and proactive Executive Personal Assistant to provide exceptional right-hand support to the principal, assist with family members’ and guests' needs, and manage administrative tasks for various business projects. The ideal candidate will be exceptionally resourceful and thrive in a dynamic and fast-paced environment.
Key Responsibilities
- Assist the principal and family members with a range of administrative tasks, ensuring smooth day-to-day operations.
- Coordinate and manage email correspondence, ensuring timely and appropriate responses or forwarding.
- Proactively manage and organize the principal's calendar, scheduling appointments, meetings, and events.
- Anticipate potential scheduling conflicts and offer solutions.
- Manage and book air and ground transportation for the principal, family members, and guests.
- Handle any travel-related requirements, such as hotel accommodation, visa applications, or itinerary preparations.
- Assist with various personal and business projects, coordinating with other team members, vendors, or stakeholders as necessary.
- Maintain timelines, ensure deadlines are met, and provide regular updates to the principal.
- Research and gather information as required, ensuring the principal is equipped with necessary data for meetings, projects, or personal interests.
- Handle various errands, from personal shopping to dropping off/picking up items.
- Source activities suitable for children, based on given criteria.
- Serve as a point of contact for the principal, liaising with business contacts, family, friends, and service providers as needed.
Qualifications and Requirements
- 5+ years in high-profile C-suite support, luxury hospitality, family office, or experience as a personal assistant with ultra/high-net-worth individuals.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Emotional Intelligence – strong ability to read people, non-verbal cues and moods, adapt tone, and respond intuitively in high-pressure or sensitive situations.
- Proactive & Resourceful – anticipates needs, solve problems independently, and navigates challenges calmly and effectively.
- Tech-Savvy & Organized – proficient with scheduling tools, mobile devices, and communication platforms.
- Mature & Grounded – ideally with significant life or professional experience, capable of bringing calm and clarity to high-pressure situations.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in standard office software, including MS Office (Word, Excel, PowerPoint) and Google Suite, as well as with mobile apps such as WhatsApp.
- Valid, clean Canadian driver’s licence with a vehicle.
Additional Information
- Schedule: Monday to Friday
- Work environment: Hybrid, remote work with at least 2 in-person visits at the King City's residence.
- Compensation: Competitive, commensurate with experience.
- Benefits: Health benefits and three weeks’ vacation.
- Hybrid role: Mostly remote with presence at the property when required.
How to Apply
Qualified professional Executive Personal Assistants who thrive in high-trust, high-discretion environments are encouraged to apply.
Please submit your resume to: nicolas@elitedomo.com, or apply directly online.
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
Conditions et avantages
Temps plein
Salaire: Concurrentiel, selon l'expérience
Rémunération: Concurrentiel, selon l'expérience
Processus de sélection
Processus de sélection
1
Analyse de la candidature
Soumettez votre candidature. Notre équipe analyse personnellement chaque application dans un délai de deux jours ouvrables.
2
Entrevue avec Elite Domo
Une entrevue téléphonique et vidéo confidentielle est réalisée avec un spécialiste en service privé afin d'évaluer vos objectifs de carrière, votre parcours professionnel et votre compatibilité globale avec le poste.
3
Présentation au client
Les candidats sélectionnés sont présentés au client, et les entrevues suivantes coordonnées selon les disponibilités.
4
Vérification des antécédents et des références
À la suite de la sélection finale, une vérification complète des antécédents et des références est effectuée avant l’offre formelle du client.