Private HouseholdPosition filled
Executive Personal Assistant #2035
King City, Ontario, Canada
No longer accepting applications
King City, Ontario, Canada
Full time
Live-out
Posted April 21, 2026
ID: 2035
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Position Description
Summary
We are seeking a highly organized and proactive Executive Personal Assistant to provide exceptional right-hand support to the principal, assist with family members’ and guests' needs, and manage administrative tasks for various business projects. The ideal candidate will be exceptionally resourceful and thrive in a dynamic and fast-paced environment.
Key Responsibilities
- Assist the principal and family members with a range of administrative tasks, ensuring smooth day-to-day operations.
- Coordinate and manage email correspondence, ensuring timely and appropriate responses or forwarding.
- Proactively manage and organize the principal's calendar, scheduling appointments, meetings, and events.
- Anticipate potential scheduling conflicts and offer solutions.
- Manage and book air and ground transportation for the principal, family members, and guests.
- Handle any travel-related requirements, such as hotel accommodation, visa applications, or itinerary preparations.
- Assist with various personal and business projects, coordinating with other team members, vendors, or stakeholders as necessary.
- Maintain timelines, ensure deadlines are met, and provide regular updates to the principal.
- Research and gather information as required, ensuring the principal is equipped with necessary data for meetings, projects, or personal interests.
- Handle various errands, from personal shopping to dropping off/picking up items.
- Source activities suitable for children, based on given criteria.
- Serve as a point of contact for the principal, liaising with business contacts, family, friends, and service providers as needed.
Qualifications and Requirements
- 5+ years in high-profile C-suite support, luxury hospitality, family office, or experience as a personal assistant with ultra/high-net-worth individuals.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Emotional Intelligence – strong ability to read people, non-verbal cues and moods, adapt tone, and respond intuitively in high-pressure or sensitive situations.
- Proactive & Resourceful – anticipates needs, solve problems independently, and navigates challenges calmly and effectively.
- Tech-Savvy & Organized – proficient with scheduling tools, mobile devices, and communication platforms.
- Mature & Grounded – ideally with significant life or professional experience, capable of bringing calm and clarity to high-pressure situations.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in standard office software, including MS Office (Word, Excel, PowerPoint) and Google Suite, as well as with mobile apps such as WhatsApp.
- Valid, clean Canadian driver’s licence with a vehicle.
Additional Information
- Schedule: Monday to Friday
- Work environment: Hybrid, remote work with at least 2 in-person visits at the King City's residence.
- Compensation: Competitive, commensurate with experience.
- Benefits: Health benefits and three weeks’ vacation.
- Hybrid role: Mostly remote with presence at the property when required.
How to Apply
Qualified professional Executive Personal Assistants who thrive in high-trust, high-discretion environments are encouraged to apply.
Please submit your resume to: nicolas@elitedomo.com, or apply directly online.
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
Position Details & Benefits
Full time
Salary: Competitive, commensurate with experience
Compensation: Competitive, commensurate with experience
Selection Process
Selection Process
1
Application Review
Submit your application. Our team personally reviews every submission within two business days.
2
Interview with Elite Domo
A confidential phone and video interview is conducted with our team to assess your career objectives, professional background, and overall suitability for the role.
3
Client Introduction
Shortlisted candidates are presented to the client, and interviews are coordinated accordingly.
4
Background Check & References
Upon final selection, a comprehensive background check and reference verification are completed prior to the formal offer being extended by the client.